Curriculum

KSCM Course Proposal Guide

This guide is designed to help proposers write a comprehensive course proposal. Use the links below to access instructions and examples on filling out a particular field in KSCM for course proposals. There are also navigational links at the bottom to move forward and backward between each item.

Note that all proposals must be first reviewed and approved by the division, then approved and submitted by the division chair in Kuali.

Special Notes:

  • Course information is updated in the UH Leeward CC Catalog each spring before the start of the registration of the following academic year provided that all aspects of the proposal are approved before the publishing deadline of the Catalog. Most current course information will not be reflected in the Catalog if the approval comes after the publishing deadline of the Catalog.
  • If a new subject code is needed, please submit the proposal as early as possible. See field 1.2 for detail.
  • If a course is to be retired (deleted), the proposer must notify the appropriate division chair if it is a pre/co-requisite of another course and/or included in a program so that the affected course(s)/program(s) may be submitted for modification in the same academic year. To be courteous to your colleagues, the Curriculum Committee strongly recommend that such notification be made at the beginning of the fall semester for the latest, or preferrably, made in the spring semester prior.
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1.1 Basic Info: Start Term

The Start Term date should be Fall of the following academic year provided that

  1. the course is not an experimental course, and
  2. the proposal is first approved by the division, and then approved and submitted by the division chair in Kuali by the second Friday in October.

If the course is an experimental course, then the Start Term date should be the following semester or summer session. An experimental course proposal does not require division vote, it only needs the approval from the division chair. The submission of an experimental course proposal is not subject to the October deadline.

If a non-experimental course proposal is approved and submitted by the division chair after the October deadline, then the start term should be Fall after the following academic year. For example, if the proposal is approved and submitted by the DC

  • after 10/14/2022 but by 10/13/2023, then the Start Term date is Fall 2024.
  • after 10/13/2023 but by 10/11/2024, then the Start Term date is Fall 2025.

The Start Term field consists of two drop down menus.

Use the first drop down menu to select the start term, Fall (unless prior approval has been given). Use the second drop down menu to select the start year (next academic year).

Please make sure these two drop down menus are updated as required.

1.2 Basic Info: Subject Code (Used in the Kuali Catalog)

This field will be used in the Kuali Catalog.

The subject code is the course alpha/discipline the proposal will be associated with. Courses can only use course alphas that have already been approved for using at Leeward CC.

The new course alpha cannot be used until it is approved by the UH system. The course info will not be updated once the Catalog is published. Hence, if a course needs a new course alpha, the proposer should submit the course proposal as early as possible and notify the Curriculum Committee Chair.

The course alpha field is a typeahead field and the more characters you enter the fewer choices will appear. The list of course alphas provides all alphas that are availble for use at Leeward CC.

Example 1

Example showing IC typed into the field showing MICR and ICS.

Example 2

Example showing HI typed into the field showing: HIST, PHIL and HIT.

1.3 Basic Info: Number (Used in the Kuali Catalog)

This field will be used in the Kuali Catalog.

Input the course number.

If the course is similar to another course in the system, you MUST use that alpha-number-title of that course. Otherwise, you should either change the alpha or number.

  • Courses ending in -97 or -98 are experimental courses and will be offered for 2 to 3 years.
  • Courses ending in -93 are reserved for cooperative education courses.
  • Courses ending in -99 are either directed research or directed study courses and are not rerequired to be in KSCM.
  • The suffix “A” should not be used as UH Manoa uses this as a designation for Honors courses. If courses use the “A” suffix it will be troublesome with system alignment.
  • The suffix “H” is used to designate honors courses.
  • The suffix “L” is used to designate laboratory courses which is a companion course to a given lecture course.
  • The suffix “V” is used to designate courses carrying variable credit.
  • The suffix “B” is used to designate 1-credit CTE co-op or internship courses.
  • The suffix “C” is used to designate 2-credit CTE co-op or internship courses.
  • The suffix “D” is used to designate 3-credit CTE co-op or internship courses.

Example of Number field filled out as 293D.

Example of Number field filled out as 101L.

The first step for new courses is to check the most recent list of Active Courses in the UH System to determine which alphas and numbers are in use. You may also search the entire list at UHCC Master Course List. Be sure to check articulation agreements.

If the course number is not listed, check with your colleagues at Leeward CC and at other campuses to decide on an appropriate number.

1.4 Basic Info: Division

The Division field is now linked to the course alpha. Once the course alpha is completed the Division field will automatically be populated. Please verify that this is correct as some alphas have courses in multiple divisions (for example: ENG). If you do need to update the Division field it is a typeahead field, so after a few keystrokes the correct division will appear.

Example 1 (New Proposal)

Example of an Economics new proposal with the Division field filled out as Social Sciences.

Example 2 (ENG 271)

Example of ENG 271 proposal with the Division field filled out as Arts and Humanities.

Example 3 (ENG 100)

Example of ENG 100 proposal with the Division field filled out as Language Arts.

1.5 Basic Info: Title (Used in the Kuali Catalog)

This is the full course title as it will appear in the catalog.

Example 1 (ACC 201):

Title: Introduction to Financial Accounting.

Example 2 (MATH 244):

Title: Calculus IV (four).

Example 3 (ENG 204):

TItle: Introduction to Creative Writing.

1.6 Basic Info: Banner Title

The Banner TItle should match the Title as close as possible and is limited to 25 characters. The 25-character limit allows for addition of focus requirements when creating the class availability listing. (When working on articulation, be aware of the 25-character limitation at Leeward.)

Please do not write the Banner Title in all caps.

The Banner Title is used on transcripts and the class availabilty listing.

Example 1 (ICS 281):

ICS 281: Ethical Hacking.

Example 2 (BOT 101L):

BOT 101L: General Botany Lab.

Example 3 (LSK 110):

LSK 110: College Success Strat.

1.7 Basic Info: Review Date

The Policy on Curriculum Review and Revision states that all course proposal outlines will be reviewed in their entirety at least once every five years.

New Course Proposals

Select the current AY (academic year) from the drop down menu.

Course Modification Proposals

  • If the modification is for a five-year review, select the current AY from the drop down menu.
  • If the proposal outline is not due for a five-year review yet, but you would like the Curriculum Committee to review the entire proposal for a 5-year review, select the current AY from the drop down menu. In this case, the five-year review cycle is reset.
  • If the proposal outline is not due for a five-year review yet and you would like the Curriculum Committee to review only the fields modified, not the entire proposal, do not change the review date. In this case, the five-year review cycle is not reset.
  • If it is a deletion, select the current AY from the drop down menu.

Example:

1.8 Basic Info: Similar Courses at Other UH Campuses

This field will be auto-populated. You do not need to enter any data.

This field will pull courses that have the same alpha and number from the other UH campuses, except UHM. You will then be able to view the details of those courses by clicking on the hyperlink.

Whether UHM offers the course or not, please state so in field P.8, Proposer Notes.

If you know that a course should be linked here and it is not showing up, contact the Curriculum Committee Chair ASAP so we can get this fixed.

1.9 Basic Info: Similar Courses at UH Campuses with Different Alpha and/or Number

If you are aware that another course exists on a different campus other than UHM that is similar to the proposed course and uses a different alpha and number, you are able to select the similar course using this gadget. Follow the steps below:

  1. Click the +.
  2. Use the drop down menu select the correct campus.
  3. Use the typeahead field to select the proper course by entering the course alpha and number.
  4. If you need to add multiple courses repeat steps 1-3.

If UHM offeres a similar course with a differed alpha and/or number, please enter the course alpha, number, title, and number of credits in field P.8, Proposer Notes.

Example (ICS 129):

P.1 Proposal Details: Proposal Rationale

This field is used to provide a rationale for the proposed changes to an existing course. When entering the proposal rationale, make sure to provide ample details about why this modification is being proposed and the major changes to the course.

If this is a new course, please provide details about why Leeward CC should offer this course and any implications that it might have on other courses and/or programs.

Note: This field has been renumbered as of AY 2019-2020. Prior years it was the second field in Proposal Details.

Example 1 (ICS 235):

Example 2 (MATH 100):

Example 3 (CHEM 161):

P.2 Proposal Details: Other Affected Course(s) And Program(s)

This field is automatically populated by KSCM. This shows you all the courses and/or programs that use this course as requirement.

This field has been renumbered as of AY 2019-2020. Prior years it was the fifth field in Proposal Details.

Example (CHEM 161):

P.3 Proposal Details: Proposal Affects Other Departments/Programs

This field is making sure that you have contacted other disciplines and let them know about the curriculum modifications you are proposing as it might affect their course and/or program.

Displaying the question with no answer selected.

If this course proposal affects another departments/programs select Yes and make sure to answer if the departments/programs have been consulted.

Yes is selected as an answer and showing the next question about other affected departments.

If no other department/program is affected select No.

Showing No selected as the answer.

P.4 Proposal Details: Proposal Impact(s) – Program credits

This question is to help the Curriculum Committee know if there are any changes in credits.

Question not yet answered.

Most propsals will be able to select the “No change in credits” option.

No change in credits selected.

If there is a change in credits please indicate if it is an increase or a decrease in credits and then select the correct number in the Credit Change drop down menu. If the course does have a chance in credits make sure you address this in the Proposal Rationale field.

Increase Credits selected with Credit Change set to 1.

Decrease Credits selected with Credit Change set to 1.

P.5 Proposal Details: Proposal Impact(s) – Resources

This field consists of multiple questions. Make sure you respond to each one. If any additional staff, faculty, equipment, facilitties or other costs will be required due to this proposal make sure to provide justification as to why these items are required.

Example 1 (HIST 156):

Example 2 (ART 241):

Example 3 (TVPR 211):

P.6 Proposal Details: What experiential or *professional* preparation is required to teach this course?

The Curriculum Committee recommends the use of the following:

MQs are identified in the UHCC Minimum Qualifications Guidelines.

The UHCC Minimum Qualification Guidelines can be view here.

If you feel the UHCC Minimum Qualification Guidelines are not acceptable for your course please provide additional details about what should be required to teach the course.

P.7 Proposal Details: Does the College Have Full-Time Faculty Who Meet These Requirements?

Proposers should select either Yes or No to answer the question as needed.

If No is selected, make sure to explain who will teach the course.

P.8 Proposal Details: Proposer Notes

This field is used to provide any additional information that the proposer feels needed.

If you are saying your course is repeatable, then this area can be used for justification as to why the course should be repeatable.

Since UH Manoa is no longer using Kuali, please indicate whether the course is taught or not taught at UH Manoa. Similar courses taught at UH Manoa with different alpha/number should also be indicated here. To follow the Style Guide, please use UH Manoa instead of UHM.

Example 1 (HSER 295)

Example 2 (HIST 288)

Example 3 (ERTH 101L)

P.9 Proposal Details: Department Vote

This field will be completed by the division chair before approving the proposal.

2.1 General Information: Catalog Description (Used in the Kuali Catalog)

This field will be used in the Kuali Catalog.

Input the catalog description as it will be published in the UH Leeward Catalog. Provide a clear and detailed explanation of what the course will cover. Use complete sentences when possible. Do not start with the course alpha and number, instead, start with “This course …”. If the course had a different alpha and/or number before, please state the former alpher and/or number at the end.

State if there are any grading restrictions for the course. For example, if it is the intent of the division to only offer a course for credit/no credit, then it should be specified in the outline to avoid registration problems in the future.

Example 1 (HIT 192):

Example 2 (ICS 110P):

Example 3 (ED 312A):

2.2 General Information: Equivalent Course(s) (Used in the Kuali Catalog)

This field will be used in the Kuali Catalog.

Provide the equivalent course alpha and number. An equivalent course is a course that covers that same course material.

To use this field type just start typing the course alpha and it will auto populate a list and you’ll then be able to select the correct course. Repeat as necessary.

Example (HSER 256 proposal showing WS 256 is equivalent):

HSER 256 showing that WS 256 is equivalent.

2.3 General Information: Display in Catalog

This field has a default option of Yes. This should not be changed unless the proposal is for an experimental course. All courses, except for experimental, are printed in the catalog.

Display in Catalog default option of Yes.

2.4 General Information: Credit Options (Used in the Kuali Catalog)

This field will be used in the Kuali Catalog.

This field lets you define the number of credits for the course. The schedule type, credits and contact hours will influence TEs. To calculate TEs feel free to use the TE Calculator. You can also view this table to help determine the number of credits for the contact hours of the course. (Reference UHCC Policy 9.237)

If the course will always be the same number of credits select Fixed and then enter the number of credits in the field to the right.

Credition Options set to Fixed with 3.

If the number of credits for the course can vary select Variable and then enter the minimum and maximum number of credits in the fields to the right.

Credit Options set to Variable with 1 to 4.

2.5 General Information: Repeatability (Used in the Kuali Catalog)

This field will be used in the Kuali Catalog.

This should only be used if a course is repeatable for credit. If a student does not pass your course they are able to still retake the course to receive credit. Having this field enabled states that the student can take this course and earn credit each time towards their degree. If your course is repeatable make sure to justify why in the Proposer Notes field (field P.8).

Courses that allow for repeatability for more than two times will need instructor approval. Please keep this in mind when completing this field. If your course requires the ability to be repeated more than twice please add a comment into the Propose Notes field (field P.8) as to why.

Do not enable the checkbox if the course is not repeatable for credit.

Course is Repeatable for Credit not enabled.
If the course is repeatable for credit enable the checkbox and two new fields will appear. Make sure to fill in either Max Attempts or Max Credits (you do not need to complete both fields).

Max Attempts is the number of times the course can be repeated. If you wish to allow the student to take the course twice enter a value of 1. This allows the student to take the course two times and receive credit. This states that the student can repeat the course only once after having received credit already.

Course is Repeatable for credit enabled and Max Attempts set to 2.
Max Credits is the maximum number of credits that can be earned. This should be used for variable credit courses as it will allow the student to take the course until they’ve reached the maximum number of credits allowed.

Course is Repeatable for credit is enabled and Max Credits is set to 5.

2.6 General Information: Grading Options

Select the correct grading options for your course.

No grading options selected.

For all college level courses please make sure both Credit/No Credit (C) and Standard Letter A-F (L) are selected.

Credit/No Credit and Standard Letter A-F selected.

2.7 General Information: Schedule Types ( Used in the Kuali Catalog)

This field will be used in the Kuali Catalog.

Select the type of schedule that will be used for the course. Below is a table that explains the abbreviations.

The schedule type, credits and contact hours will influence TEs. To calculate TEs feel free to use the TE Calculator. (Reference UHCC Policy 9.237)

Abbreviation Meaning
COP Cooperative Ed/Work Experience
EXM Credit by Exam
HTI Hybrid-Technology Intensive
IND Independent/Directed Study
INV Individual Instruction
LAB Laboratory
LAL Lecture & Lab Instruction
LEC Lecture
OTH Other
PRA Practicum Instruction
SHP Shop
STU Studio

This is a typeahead field that has a predefined list. Start typing the schedule type and the list will narrow. Once you see the correct schedule type select it.

When selecting schedule type it does not matter if the course is taught DE or face-to-face, the schedule type will always remain the same. For example, if you teach ENG 100 this is a LEC course if it is taught face-to-face or DE.

Demonstrating typeahead field with letter l.

Each course can only have one schedule type. If you wish to change the schedule type click on the Trash Can and then select the desired schedule type.

Schedule type set to LEC - Lecture.

2.8 General Information: Contact Hours Per Week (Used in the Kuali Catalog)

This field will be used in the Kuali Catalog.

The schedule type, credits and contact hours will influence TEs. To calculate TEs feel free to use the TE Calculator. (Reference UHCC Policy 9.237)

Only use whole numbers when completing this field. Generally, students spend three hours per week in a 3-credit lecture course, four hours per week in a 4-credit lecture course. If you have lab hours in your course, usually it is three hours per 1-credit.

Double check that the Contact Hours Per Week meets the requirements for the number of credits for the course. You can also view this table to help determine the number of contact hours for the course.

Example 1 (ECON 130):

3 Lecture contact hours.

Example 2 (EE 213):

3 lecture and 3 lab contact hours per week.

Example 3 (ART 107D)

3.1 Requisite Information: Prerequisite(s) (Used in the Kuali Catalog)

This field will be used in the Kuali Catalog.

Input the course prerequisites that will be published in the UH Leeward CC Catalog and Banner. When creating course prerequisites make sure to avoid hidden prerequesites.

Avoid using the “Free form text” tool unless it is required. If a course does not use the prerequsite gadget correctly the Curriculum Committee will have to work with the proposer and this can delay the approval of the proposal. However, if you would like to allow instructor approval, please use the “Free form text” and type Or instructor approval.

Please view the video demonstrations below for how to properly input prerequisites.

Specifically list the minimum grade for each course. If a grade is not specifically mentioned in the prerequisites, the default prerequisite is a “C” in Banner.

Example 1:

Example 2:

Example 3:

Example 4:

3.2 Requisite Information: Corequisites (Used in the Kuali Catalog)

This field will be used in the Kuali Catalog.

If no corequisite is required you can leave this field blank.

If a course is entered into this field it is considered a hard corequisite. A hard corequisite means that the student will need to repeat both courses if they do not pass one. If you do not need to have a hard corequisite please use the Prerequiste field to input a soft corequisite.

Example:

3.3 Requisite Information: Recommended Course Preparation (Used in the Kuali Catalog)

This field will be used in the Kuali Catalog.

Input the recommended course preparation that will be published in the UH Leeward CC Catalog.

To use this field, just start typing the course alpha and it will auto populate a list. You will then be able to select the correct course. Repeat as necessary.

If no recommend preparation is needed you can leave this field blank.

Example (ICS 281):

Recommended Course prep of ICS 184 and ICS 240.

3.4 Requisite Information: Other Recommended Preparation (Used in the Kuali Catalog)

This field will be used in the Kuali Catalog.

Input any other recommended preparation that will be published in the UH Leeward CC Catalog. This is a free form text field, so type in any other recommended preparation that is not a course. If no other recommended preparation is required leave this field blank.

Examples:

  • Basic Computer Skills
  • Ability to use the Internet
  • CPR
  • First aid
  • 10-key
  • Photoshop
  • Good Physical Health

4.1 Content: Course Content

Provide ample details for the course content where a new faculty member would be able to understand what material needs to be covered when teaching this course.

Make sure that the course content is aligned with the Catalog Description and the Learning Outcomes.

Provide the evidence on how the content was determined. For example, based on articulation agreement, peer discussion, etc.

Example 1 (ICS 171):

Example 2 (MATH 140):

Example 3 (HIST 152):

4.2 Content: Learning Outcomes

Proposers are encouraged strongly to consult their division’s assessment representatives to determine if the proposed LOs are constructed appropriately. Well constructed LOs will help expedite the proposal approval process and facilitate course assessment.

It is strongly recommended that only one measurable verb is used for each outcome. If multiple measurable action verbs apply, use the highest level Bloom’s Taxonomy of the multiple verbs. You may also use the list of action words as a quick reference.

Do not number the outcomes. Make sure that you add a period at the end of each LO.

To Add/Delete/Edit a New Learning Outcome:

  • Click on “+ Add New” if this is a new proposal and you need to enter in Learning Outcomes.
  • In the textbox that appears enter your Learning Outcome.
  • To add another Learning Outcome click the + on the right side.
  • To delete a Learning Outcome click on the trash can on the right side.
  • To edit a Learning Outcome click in the box of the Learning Outcome you wish to update. You can then manipulate the text as needed.

Example 1 (ENG 225):

Example 2 (ART 107D):

4.3 Content: Justify the level of proposed course

Proposers should provide evidence when addressing rigor proving the course is taught at the college level and the content is appropriate, relevent, and covered in sufficient depth.

  • Comparing course content with theories and practices in current, peer-reviewed textbooks
  • Comparing course content with similar courses at other institutions based on published syllabi
  • Discussion with peers from other institutions
  • Based on articulation agreement

Example 1 (BUS 120):

BUS 120 answer to the question.

Example 2 (ICS 110P):

ICS 110P answer to the question.

Example 3 (AMT 154):

AMT 154 answer to the question.

4.4 Content: Method of Instruction

Include all applicable instructional methods. Please provide any method of instruction that will be used within the course.

Below are examples of acceptable methods of instruction:

  • Class Discussion
  • Collaborative learning
  • Computer Activities
  • Demonstrations
  • Experiments
  • Group discussions
  • Hands-on learning
  • Internet enhancement
  • Lab
  • Lectures
  • Overhead
  • Problem-based learning
  • Research
  • Service learning
  • Student participation
  • Student reports and projects
  • Tutors

This list is not all inclusive, feel free to use any method of instruction that fits the need of the course.

5.1 Distance Education: Does this course have regular and substantive interaction between instructor and student?

This question is making sure that the course, when offered as DE, will have interaction between instructor and student.

Please review the Leeward CC Distance Education (DE) Guidelines to understand what “regular and substantive interaction between instructor and student” means before answering the question.

Choose the appropriate option.

Image of first DE question, no answer selected.

If the course will be offered as DE, but will not have interaction between instructor and student provide justification in the textbox that appears.

First DE question with No selecting, showing textbox.

If the course is not being offered as DE select “Course Not Offered as DE”.

First question with Course Not Offered as DE selected.

5.2 Distance Education: Does this course provide opportunities for student-to-student interaction?

This question is making sure that courses, when offered as DE, will provode opportunities for interaction between students.

Please review the Leeward CC Distance Education (DE) Guidelines to understand what “provide opportunities for student-to-student interaction” means before answering the question.

Choose the appropriate option.

If the course will be offered as DE, but will not have interaction between students provide justification in the textbox that appears.

If the course is not being offered as DE select “Course Not Offered as DE”.


5.3 Distance Education: Distance Education courses will be designed according to the Leeward CC DE Guidelines.

This question is making sure that courses, when offered as DE, will follow the Distance Education Guidelines.

Please review the Leeward CC Distance Education (DE) Guideline before answering the question.

Choose the appropriate option.

Displaying the third DE question with three possible answers: Yes, No, Course Not Offered as DE.

If the course will not followthe DE Guidelines select No and provide justification as to why not.

No selected as the answer.

If the course will not be offered as DE select Course Not Offered as DE.

Course Not Offered as DE selected.