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Business Office

Business Office Forms


General – Mileage Guidelines General guidelines of mileage policy.
General – Personal Automobile Mileage Voucher Disbursing Form 33, Mileage reimbursement. Updated: 1/21/2020
Mileage rate: $0.625 / mile
KFS Security Form – FSO-40 Required to obtain access to use, initiate and approve documents in the KFS Portal System.
Membership in Professional or Trade Organization Form 73 Used to receive Account Supervisor or P.I. approval and to document all Institutional Membership purchases.
Purchasing – Form 95 – Determination of Cost or Price Reasonableness

Determination of Cost or Price Reasonableness

Required for all purchases> $2,500; where only ONE quote received or if more than one quote is received and lowest quote was not selected. All sole source purchases need this form.

Purchasing – Interdepartmental Order Interdepartmental Order, Form: FSO-30
Provide an original form plus at least 1 copy for the Business Office.
If you would like to have a copy for your office, then provide 2 copies.
Purchasing – OPRPM Form 136 – Purchase of Meals, Refreshments, and Protocol Items

Purchase of Meals, Refreshments, and Protocol Items with Special, Revolving, and/or Endowment Funds.

Required when purchasing food, drinks, and protocol items. Protocol items may include but shall not be limited to: printed/embroidered shirts for various programs, promotional banners, promotional items such as imprinted binders, pens/pencils, visors, bottles, leis, etc.

Purchasing – OPRPM Form 144 – Sole Brand Justification

Sole Brand Justification

Required for purchases > $2,500 and specifying a SPECIFIC BRAND/MODEL and no other substitutions can be made. If you are using Superquote to obtain a competitive price, please be aware if you don’t have a blurb such as “specified brand/model or approved equivalent” this form will need to be utilized.

Purchasing – OPRPM Form 56 – Purchase of Meals and Refreshments Purchase of Meals and Refreshments
Purchasing – OPRPM Form 63 – UH Services Contract

UH Services Contract

Departments requiring specialized skills, knowledge, resources and experience which cannot be provided by existing personnel may obtain such services from vendors on a contractual basis. A service contract should not be used to circumvent employment procedures. When using the services contract be sure to state in the scope of work what is to be done in detail so both parties understand what is expected.

Purchasing – OPRPM Form 65 – Request for Sole Source Request for Sole SourceRequired when obtaining goods, services, or construction > $2,500 and is available from ONLY ONE SOURCE.
Purchasing – UH FORM NE-INV – Non-Employee Invoice Non-Employee Invoice
Purchasing – W-9 – Request for U.S. Taxpayer Identification Number(link is external) (SSN, FEIN, ITIN) Request for U.S. Taxpayer Identification Number (SSN, FEIN, ITIN)
The 1982 Tax Equity and Fiscal Responsibility Act and the 1983 Backup Withholding Regulations require us to report to the Internal Revenue Service (IRS) payments made to vendors, identified by a Taxpayer Identification Number (TIN). A TIN is either a Social Security Number (SSN), Individual Taxpayer Identification Number (ITIN), or a Federal Employer Identification Number (FEIN).
Purchasing – WH-1 – Statement of Citizenship and Federal Tax Status Statement of Citizenship and Federal Tax Status (UH version).
Updated 12/21/2017
Reallocation – Memorandum to request reallocation of funds Memorandum to request reallocation of funds
Request for Advance Payment and/or Deposit – OPRPM Form 154 Used to receive Chancellor approval to pay or make a deposit to a vendor in advance of receiving goods or services not covered under exceptions listed in APM A8.275.4.h.2.c
Travel – Employee Travel Form – DISB-4

Employee Travel Form (manual for non-employees)

UH Foundation – UHF Check Request Form UHF website
UH Foundation – UHF Requisition for Purchase Order

UHF website

Wire Transfer Form

Used for providing bank information for a foreign wire transfer payment.


Contact Us

Business Office
AD Lower Floor (‘Ewa facing)
Hours: Monday – Friday: 7:45 am – 4:30 pm

Main: (808) 455-0324
Payroll: (808) 455-0648
Purchasing: (808) 455-0324, (808) 455-0322 (no voice mail)

Cashier (Tuition Payments)
Phone: (808) 455-0308
Fax: (808) 455-0229