Quickstart Guide for Leeward Employees

Quick Directory

View a list of frequently called numbers and office locations of key areas on campus.

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About Leeward CC

• Leeward CC Website: Our history, mission and vision, Oli, Hōʻoia ‘Āina, and more can be found on our website.
• Wai‘anae Moku Education Center: Did you know that we have a campus in the heart of the Leeward Coast community?
• Wahiawā Value-Added Product Development Center: Our new state-of-the-art facility just opened and it’s drawing attention from around the world. Check it out!

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College Organization and Governance

Descriptions of Leeward and UH leadership, plus our organizational charts and information about key groups on campus.

• Organizational Charts: Charts that provide the structure of the divisions, departments, and positions of Leeward Community College and how each is connected to one another.
• Shared Governance Policy: Any individual or group of individuals on campus has the right to provide views on any issue important to them. The College shall educate the faculty and staff of this right and provide opportunities for faculty and staff to provide input. Administrators shall demonstrate a willingness to incorporate a large amount of faculty and staff input into decision-making, especially relating to academic policies, academic procedures, and financial and budgetary matters. Administrators and other decision-makers shall provide reasons for decisions that are contrary to the wishes of constituency groups and other recommending bodies.
• UH Board of Regents (BOR): This body is responsible for setting UH directions, priorities, budgets, and policies; entering into contracts and financial agreements; and appointing the executive staff of the University. The BOR is comprised of fifteen community members appointed by the Governor of the State of Hawai‘i and confirmed by the legislature.
• Vice President for UH Community Colleges: Responsible for executive leadership, policy decision-making, resource allocation, and development of appropriate support services for the University’s seven community colleges.
• Chancellor: The Chief Executive Officer of Leeward CC. Responsibilities include setting the institutional goals of the College, ensuring the efficiency of its operations, representing the College at the legislature and in public forums, and providing vision and leadership. The Chancellor’s Office also manages institutional fund raising, marketing, and public relations.
• Vice Chancellors:
  • The Vice Chancellor for Academic Affairs/Chief Academic Officer is responsible for the overall management of instructional programs and student and academic services including off-campus sites.
  • The Vice Chancellor of Administrative Services is responsible for the planning, organizing, and directing of all administrative support services relating to budget and financial management, personnel administration, procurement and property management, facilities planning, renovation, and maintenance, security, and Auxiliary Services.
• Deans and Directors:
  • The Dean of Arts & Sciences handles the administration of academic programs. This dean assists with personnel matters and coordinates the activities of the Arts and Humanities, Language Arts, Math and Sciences, and Social Sciences Divisions. This dean also oversees the management and administration of the Native Hawaiian Student Support Center and the Office of International Programs.
  • The Dean of Career and Technical Education handles the administration of career and technical education programs. This dean oversees the Business Division, Professional Arts and Technology Division, the Wai’anae Moku Education Center, the Wahiawa Value Added Product Development Center and the Office of Workforce Development (OWD).
  • The Dean of Academic Services is responsible for the management of academic services units including the Educational Media Center, Learning Resource Center, Library, Information Technology Group, Innovation Center for Teaching and Learning, and the Leeward CC Theatre.
  • The Dean of Student Services is responsible for the administration of all student support services units including Admissions and Records, Counseling and Advising, Early College, Financial Aid, Health Center, HINET, Job Prep Services, Recruitment, and Student Life Activities.
  • The Director of Planning, Policy, and Assessment is responsible for the college-wide planning efforts, developing and coordinating policy, and coordinating institutional assessment and analysis. More specifically, the director oversees institutional research services, coordinates policy development and institutional assessment, facilitates the planning process, and ensures the College’s policies and procedures are current.
• Division Chairs: Each instructional division has a chair who is a member of the faculty, elected by the division’s faculty, recommended by the Dean, and appointed by the Vice Chancellor for Academic Affairs and Chancellor. In addition to teaching, with the assistance of discipline program coordinators, the Chair coordinates teaching assignments, plans course schedules, oversees the division budget and personnel, evaluates the performance of instructors and lecturers, is a conduit of information to and from the administration and the division, and performs related duties as assigned.
• Shared Governance Groups: Includes the Administrative Support Group, APT Group, Campus Council, Faculty Senate, Lecturer Mentor Group, Pūkoʻa No Nā ʻEwa Council, Operations & Maintenance Group, and ASUH-Leeward.

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Institutional Information

• Accreditation: Learn about our accreditation through the Accrediting Commission for Community and Junior Colleges (ACCJC) and program specific accreditations.
• Leeward CC Annual Reports of Program Data: The ARPD are analyses of assessment findings in student learning outcomes and program effectiveness. The comprehensive reviews and analysis culminate in tactical plans and resource requests.
• Leeward CC Course Availability: The list of available courses is only available online.
• Leeward CC Catalog: The catalog lists academic, admissions, and related policies, as well as a description of programs and courses. A hard copy can be printed from the Copy Center.
  Leeward CC Strategic Plan: This document provides direction for the college’s continued growth and development. Information on the new plan can be found on the College website.

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Instructional Information

• Faculty Classification Plan: A full description of faculty duties and responsibilities from the University of Hawai‘i Classification Plan.
• Academic Freedom and Responsibility: Excerpts from the current Agreement between the University of Hawai‘i Professional Assembly (UHPA) and the Board of Regents of the University of Hawai‘i stat
• Testing Information (Test Center): Including Accuplacer Testing and re-testing, plus EdReady (an alternative placement program that students can do at home).
• Non-Instructional Teaching Equivalents (Release Time/Assigned Time): Release/Assigned time is a reduction in teaching load provided to perform a non-teaching duty in lieu of part of a faculty member’s teaching assignment. Release/assigned time may include but is not limited to:
  • major curriculum revision
  • new program development
  • research and development in teaching pedagogy
  • program coordinators
  • development of major grant or contract proposals
  • institutional service
  • selected campus chairs (e.g. Faculty Senate Chair, Curriculum Committee Chair, Division Chairs) • providing expert technical assistance to federal, state, county and other agencies that serve the public and benefit the college
• Student Attendance: Faculty have a responsibility to report the last date of attendance of students and/or last date of assignment submission for students not receiving a passing grade in the course. This information is required to comply with college and federal regulations. Faculty members’ attendance policy should appear in their course outline and be reviewed with the class.
• Class Changes Requested by Faculty/Lecturer: Although not common practice, changes in mode of delivery, classroom location, meeting time, and/or dates must be approved by the Division Chair.
• Class Lists: available via the MyUH portal system.
• Class Syllabus/Outline: All course syllabi/outline must include the approved core outline for that course from the Kuali Student Curriculum Management (KSCM). First time instructors should submit their course syllabus/outline to the discipline/program coordinator or Division Chair. The first page of the course outline or syllabus must contain: the title, alpha and number, course description, number of credits, prerequisites, and student learning outcomes. In addition, each syllabus must contain grading policies, textbook information, instructor’s name, office location, contact information, and office hours.
  The course outline/syllabus is shared with students by the first class meeting. This allows them to make decisions about time management and to share in the responsibility for their own success in the class. Copies of the syllabus should be submitted to the division office, where it will be kept on file. See the Division Secretary for specific policies of the individual division.
• Commencement Ceremony information
• Contract Renewal, Tenure & Promotion: Faculty should thoroughly familiarize themselves with procedures for contract renewal, tenure, and promotion. Read relevant articles in the Board of Regents and University of Hawai‘i Professional Assembly Union Agreement, attend workshops held each semester, make note of deadlines, and talk with the Division Chair/Unit Head, Division Personnel Committee, and/or other senior faculty. Faculty may ask to read the dossiers of successful applicants to use as models.
• Curriculum Modifications and Course/Program Proposals: This page has information for faculty members who are interested in proposing a new course/program or modifying an existing course/program. Consult your discipline coordinator and/or division chair for guidance.
• Faculty/Lecturers Absence from Class: Faculty and lecturers must notify their Division/Unit Secretary and Division Chair/Unit Head when they will be absent from class so that students are informed. The online Leave of Absence/Sick Leave form must be completed upon return. Absences due to illnesses of more than five consecutive days require a medical certificate from a licensed physician that must be submitted through the online leave of absence form.
  Faculty and lecturers may be absent from class for professional reasons (e.g., attending a conference). Requests must be approved in advance by their Division Chair and appropriate arrangements for student learning must be made. Students or non-employees of the College must not be left in charge of a class.
• Faculty Off-Island Travel During Duty Period: Faculty must receive approval from their Division Chair in advance when they will be traveling off-island during duty period.
• Field Trips: Risk and Release forms must be completed and signed by all participating students prior to any off-campus field trip. These forms are available from Division Secretaries.
• Final Examination Period: Faculty members should check the schedule of courses for the time of their final exams. Comprehensive finals should be given during the published time period assigned by the college. It is not acceptable to schedule final exams early without the approval of the Division Chair.
• Grading Policy: The College’s grading policy is discussed in detail in the College Catalog. If the student earns a non-passing grade, (F, I, I/F, or NC), the student’s last date of attendance or last date of assignment submission must be provided.
• Lamakū Learning Management System: Lamakū is the University of Hawaii’s online collaborative learning environment. You can use Lamakū to organize class materials, communicate with your students (including feedback on assignments and grades), reduce paper use, and increase student engagement for your online and face-to-face classes.
• Language Access Training: All employees in Academic Services, Student Services, and Campus Security are strongly recommended to complete the UH Language Access Training provided by Leeward’s Language Access Coordinators. Watch the training video and complete the Language Access Review Form to earn your certificate.
  Volunteer as a Language Ambassador: Are you fluent in more than one language? Consider serving as a Leeward Language Ambassador. Email Kelly Kennedy for more information.
• Participation Verification: Information about a University-wide policy that requires all students to attend or participate by the end of the late registration period for that term (generally the first week).
• Office Hours: The office hour(s) is the time when faculty are available in their offices to meet with students. Faculty must schedule a minimum of one office hour per week for each class they teach. Those teaching modular, laboratory, or other variations may need to adjust their office hours accordingly.
  Office hours should be scheduled at a time that is reasonably convenient for students. Office hours should be listed in the course syllabus/outline and posted outside the faculty member’s office door. Copies of the scheduled office hours are also given to the Division Secretary at the beginning of each semester.
• Peer Evaluations: The guidelines for contract renewal require two peer evaluations per semester for probationary faculty. Some divisions assign peer evaluators; some leave it to the instructors to ask their peers. Tenured faculty members are expected to present peer evaluations when applying for promotion.
  Lecturers are also required to obtain peer evaluations based on their step. Step A Lecturers are expected to have one peer evaluation each semester. Step B and Step C Lecturers are expected to have one peer evaluation each calendar year.
  It is recommended to have at least one peer evaluation each semester from someone in your discipline/area or a closely related discipline/area. It is also recommended that tenured faculty perform the peer evaluations. If there is a question, consult with your Division Chair/Unit Head before selecting a peer evaluator. Most evaluators appreciate advance scheduling and find it helpful to receive a copy of the course outline/syllabus with information about the scheduled lesson they will observe.
• Prerequisites: The main objective of prerequisites is to improve a student’s opportunity for success by requiring them to have appropriate reading, writing, and math skills before entering various courses. Students are screened for appropriate prerequisites during registration. Consult with your discipline/program coordinator or division chair before overriding a prerequisite for a student.
• Record of Outside Employment: In accordance with the Bargaining Unit 07 agreement, faculty may engage in outside employment for additional compensation. A faculty member shall inform the Division Chair/Coordinator one week before the commencement of each semester or whenever a change in outside employment is proposed. A faculty member engaged in consulting, contract or private employment during the duty period shall not exceed one (1) day or an accumulation of eight (8) hours per calendar week excluding Sundays and holidays of outside employment.
• Sabbaticals and Professional Improvement Leaves: Tenured faculty members are eligible for a sabbatical leave after completion of six years or twelve semesters of full time creditable service with the university. Clerical and APT employees who have served six continuous years may qualify for sabbatical leave of absence/professional improvement leave. Faculty and staff should consult their respective contracts for details on sabbaticals and other types of leave. See your Division Chair/Unit Head and/or the Human Resources Office with additional questions. The deadline to apply for sabbaticals during the following academic year is December 31 (semester or annual leave requests will be considered). Requests should be turned in to your Division Chair/Unit Head.
• Student Evaluations of the Instructor: Probationary faculty and lecturers are required to have student evaluations completed for every class, every semester. Tenured faculty members are encouraged to conduct student evaluations and include them in applications for promotion and the senior faculty evaluation applications.
  Several different student evaluation forms and formats are available. Faculty members are encouraged to choose the form and format that best suits their discipline and approach. The discipline/program coordinators or division chair can help with this decision. Forms are available from the division secretary.
  The evaluation should be administered during the last two weeks of class instruction. It is recommended that fifteen minutes be allowed for the process, and faculty must inform students that faculty will not see the evaluations until after grades have been submitted.
  Faculty must not remain in the room while students complete their evaluations. A student is selected as a monitor. The directions for the monitor are on the cover sheet of the envelope containing the evaluations.
• Summer School: Instructors and lecturers may teach during summer sessions for additional compensation. The division chairs have authority on summer teaching assignments.
• Teaching Assignments: In accordance with UHPA Bargaining Unit 07’s agreement, the standard teaching assignment for full-time instructional faculty is 27 teaching equivalents in an academic year. An instructor may teach up to six teaching equivalents as an overload in an academic year. The division chairs have authority on teaching assignments.
• Textbook Adoption: Divisions vary in their methods for adopting textbooks. Faculty may have the choice made for them, or they may be expected to select their own textbook. Instructors have the option of adopting no-cost textbooks. Contact your discipline/program coordinator or division chair for more information.
• Writing Intensive (WI) Courses: Writing Intensive courses use writing as a primary tool for learning and are required for degrees in the UH System. Leeward CC requires two WI courses for the AA degree, while BA and BS degrees at UH-Manoa require five WI courses. WI courses are marked with a WI in the course schedule and enroll a maximum of 20 students. Instructors teaching courses with the WI designation must meet a number of specific criteria. Instructors wishing to propose a course for WI designation should contact their Division Chair or the Chair of Leeward CC’s Writing Intensive Focus Board.

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Union Information

Information on Bargaining Units. The Human Resources Office provides a copy of these documents for new employees. Other members can obtain a copy through their shop stewards or from their respective union office.

• UNIT 01 – AGREEMENT UNITED PUBLIC WORKERS (UPW), AFSCME, LOCAL 646, AFL-CIO: Covers blue-collar non-supervisory staff’s rights and responsibilities.
  UNIT 02 – BLUE COLLAR SUPERVISORY CONTRACT AGREEMENT HGEA-AFSCME, LOCAL 152, AFL-CIO: Covers blue-collar supervisory staff’s rights and responsibilities.
• UNIT 03 – WHITE COLLAR NON-SUPERVISORY CONTRACT AGREEMENT HGEA-AFSCME, LOCAL 152, AFL-CIO: Covers white-collar non-supervisory staff’s rights and responsibilities.
• UNIT 04 – WHITE COLLAR SUPERVISORY CONTRACT AGREEMENT HGEA-AFSCME, LOCAL 152, AFL-CIO: Covers white-collar supervisory staff’s rights and responsibilities.
• UNIT 07 – AGREEMENT BETWEEN THE UNIVERSITY OF HAWAI‘I PROFESSIONAL ASSEMBLY (UHPA) AND THE BOARD OF REGENTS OF THE UNIVERSITY OF HAWAI‘I: Covers faculty rights and responsibilities.
  UNIT 08 – UH ADMINISTRATIVE, PROFESSIONAL AND TECHNICAL (APT) EMPLOYEES’ CONTRACT AGREEMENT HGEA-AFSCME, LOCAL 152, AFL-CIO: Covers APT staff’s rights and responsibilities.

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Employee Awards and Recognition

Leeward recognizes the outstanding performances of our faculty, lecturers, and staff via various awards. Candidates are nominated by faculty, staff, and/or students and selected by a committee or panel made up of administrators, faculty, staff, students, and former winners. These prestigious awards are bestowed at the Mahalo Celebration in the Spring Semester.

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Key Campus Resources and Areas

• Math Learning Resource Center (Math Lab)
• Mental Health and Wellness
• Office of Workforce Development (OWD)
• Office of International Programs
• Office of Planning, Policy and Assessment (OPPA)
• On-Campus Student Employment
• Parking
• Places of Interest on Campus
• Recruitment Office
• Student Health Center
• Student Life
• Student Services Welcome Center
• Leeward Theatre
• UH Alert System
• Veterans Resource Center (VRC)

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Information for Employees

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Programs for Targeted Populations

The wide range of programs offered by Leeward CC demonstrates the College’s commitment to meeting the academic needs of its diverse population.

• Bridge to Hope: Supported by a partnership between the Department of Human Services and the University of Hawai‘i, Bridge to Hope assists students with on-campus job placement and provides additional support services to help participants reach their educational goals. For more information, contact Laurie Libarios.
• Disabilities Services Office (DSO): Provides support and services to students with documented disabilities.
• Early College Programs: Leeward CC leads the UHCC system with the largest number of Early College students enrolled. Programs include Early Admit, Early College/MOA, and Running Start.
• English as a Second Language (ESL): The ESL Program offers English classes for all levels of learners—beginning, intermediate, and advanced.
  In addition to classroom instruction in the English language and study skills, peer tutoring in the Writing Center and personal conferences with an ESL instructor are offered at all levels of this program.
• Kīpuka Native Hawaiian Center at Puʻuloa: An academically rigorous and culturally rich kīpuka (a naturally formed oasis within a lava bed), which seeks to “inspire excellence, promote growth, and advance opportunities for Native Hawaiians.” Leeward CC’s Kīpuka is dedicated to improving the personal, academic, and career success rates of its Native Hawaiian students via culturally-focused initiatives.
• Office of International Programs: promotes cross-cultural learning and appreciation through educational and study abroad programs serving Hawai‘i residents and international students.
• Veterans Resource Center (VRC): This center helps veterans and active military students transition into college life and academic success. The VRC offers assistance in accessing VA benefits and VA healthcare through the Veteran Success on Campus (VSOC) and Veterans in Transition to Academic Leadership (VITAL) programs.

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